Literary festival event coordinator
Literary festival event coordinator
< back
Embedded Files
2016 to 2019 • São Paulo and Paraty
Event coordinator
2016 to 2019 • São Paulo and Paraty
Event coordinator
For three consecutive editions, I was the head event coordinator at Flip - Festa Literária Internacional de Paraty, one of the world's most significant international literary festivals. Since 2003, it has been held annually at the Unesco Heritage List Historic Centre of Paraty, Brazil. During its five days of events, the festival welcomes 25.000 visitors from all over the world to attend lectures, experience debates, book launches, music concerts, and many simultaneous activities in multiple existing locations, especially outdoors on the streets and squares of this seaside cobblestoned colonial city. The British editor and publisher, Liz Calder, conceived the festival after the example of The Hay-on-Wye literary festival in Wales.
Architecture is this festival's fundamental and unique quality for understanding, interpreting, and creating in Paraty's material and cultural territory. A bilateral team produces the festival from São Paulo and Paraty (270 km apart) in a year-round remote collaboration.
With time, Flip has evolved and structured itself with many different spatial configurations; lately, the central installations are two auditoriums for leading literary events, one bookshop, and an open-air library for children. In this portfolio, I chose to display all three festivals I collaborated on (2017, 2018, and 2019). The photo credits are mine or from the festival's official photographer, Mr. Walter Craveiro, and his team.
The historic center of Paraty: Flip's territory
Paraty's historic neighborhood activities during the 2018 festival. The official venues are in orange, and all coexisting activities are in blue
An illustration of Flip 2017 spatial configuration: the bookshop, the main auditorium in the Matriz church, the open-air seats, and the children's library.
Above, the open-air seats
Above, the open-air seats
The main auditorium in the Matriz church
Flip 2017
Mata da Corda lecture video with authors Grada Kilomba and Kalaf Epalanga, and Lilia Schwarcz as mediator
Lima Barreto: triste visionário, opening night performance with Lázaro Ramos
Side by side, the open-air seats and main auditorium
Flip 2019
Building the main auditorium
Open-air seats
The open-air seats are always free of charge. Its stage hosts talks, theater, and musical events. Its audience enjoys all main auditorium literary lectures broadcast in real-time with simultaneous interpretation
A pele que habito lecture with Joana Gorjão Henriques and Lázaro Ramos and a festival patron testimony, Mrs. Guimarães
The bookstore
The children's library
Signage
Throughout the city, the signage is carefully designed and placed
In Paraty, the festival is everywhere
The streets of Paraty
A selection of making of images
Accomplished as event coordinator at Flip
Leader of the transition to a new digital ticketing service
Successful implementation of improved procurement practices by internal stakeholders
Coordination of internal and external stakeholders logistics - people, supplies, equipment. Large vehicle circulation and parking plan
Coordination of hospitality team in charge of guest travel, local transportation, food, lodging, and experience
Event insurance acquisition process
In charge of data collection - before, during, and after the festival - to evaluate the event's successes and oversights; information gathering for the annual report
Responsible for leading and planning internal and external stakeholder meetings in-company and on-site technical visits
Restructured how the internal stakeholders organize, share, and report data on the festival's daily progress; developed documents and methods (mainly digital)
Prepared all Flip's legal paperwork for the Event Permit for municipal, state, and federal authorities
Became a specialist in organizing social events, lectures, and writer's roundtables
Alongside coordinators of other Flip departments:
> Coordinated event's main schedule (Gantt); established significant deadlines in synch with general management and overall planning goals
> Managed event's budget, delivered reports on expenses (before, during, and after the festival); composed, kept, and reconciled financial reports; conducted bids (RFP)
Flip's team, 2017
Paraty's tides
Paraty's historic center streets were built to be washed by the sea tides.
Google Sites
Report abuse